Supply and Delivery of Fuel in April 2025

The Embassy invites you to submit a quotation for the attached solicitation. 

 NOTE:  

• The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services.  
• Alternatives shall be considered in accordance with FAR 52.211-6 Brand Name or Equal (AUG 1999) (refer to page 5 for the full text) 

Offers and payment in U.S. dollars 

U.S. firms are eligible to be paid in U.S. dollars.  U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars.  A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. 

Foreign Firms 

Any firm, which is not a U.S. firm, is a foreign firm.  Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency. 

Price Offer shall be firm fixed – price, VAT Exempt. The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties. 

Products and Services shall be in compliance with NDAA.  

52.204-24        Representation Regarding Certain Telecommunications and Video  Surveillance  Services or Equipment. 

52.204-25        Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. 

52.204-26        Covered Telecommunications Equipment or Services-Representation. 

SAM Registration 

All contractors shall be registered in the SAM (System for Award Management) Database https://sam.gov/content/home prior to submitting an offer pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are required to register prior to the submittal of proposals.       

The guidelines for registration in SAM are also available at: 

https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM  

Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account. The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award. 

Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services.  

Submission of Offers:  

Firm fixed price (VAT-Exclusive) offers are due by April 7, 2025 no later than 12:00NN. (Philippine local time) (0001). No quotes shall be accepted after this time.  

Offers must be in English and incomplete offers will not be accepted. 

Electronic submissions are acceptable. Please submit your offer via email to manilapurchasing@state.gov prior to the response date and time.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB.  If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.  

In order for your offer to be considered, you must also complete and submit the following: 

1. Completed SF18 (Blocks 8a-8f, 11e-f, 12a-12d if any, 13a-13f, 14, 15, 16a-16c)  

1. Technical Specifications (Excel File) 

1. Completed FAR/DOSAR Clauses pages 2-22 
2. FAR Clauses 52.204-24, 52.204-25, 52.204-26, 52.212-3, 
3. Complete the checkboxes, mark N/A if not applicable 
4. CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW

Kindly ensure that all requirements are addressed in your quotation. 

52.225-17 Evaluation of Foreign Currency Offers. 

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows: 

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening. 

(b) For acquisitions conducted using negotiation procedures- 

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise 

(2) On the date specified for receipt of proposal revisions. 

(End of provision)

FAR 52.211-6 Brand Name or Equal  

      (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.  

      (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-  

           (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;  

           (2) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and  

           (3) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.  

      (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.   

      (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.  

(End of provision)

CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL  ANTI-DISCRIMINATION LAW

All Department of State contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C. 3729(b)(4).

DIRECTIONS FOR CONTRACTORS and/or OFFERORS

1. Read the entire certification provided below.
2. After you have read the provisions, please check the appropriate boxes.
3. Upon completion of Step 2, fill out the representation below.

NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

1. Return completed form to the Contracting Officer/POC shown in the e-mail.

CERTIFICATION:

The Contractor or prospective offeror certifies they:

☐ are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act); and

☐ do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed): ________________________________________

Authorized Representative Name and Title: ___________________________________________

Authorized Representative Signature and Date: _______________________________________

Solicitation or Contract Number: ____________________________________________________