Request for Quote for Supply and installation of fan coil units at Consulate Office Building

DATE: August 1, 2025

Consulate Chennai’s Solicitation #: 191N6025Q0007 - PR15439796

Request for Quote for “Supply and installation of fan coil units at Consulate Office Building”

The U.S. Consulate General Chennai invites you to participate in this solicitation for the “Supply and installation of fan coil units at Consulate Office building”, as described in the attached solicitation documents.  

The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document.  Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.

RFQ TIMELINE:

• Registration for site inspection: Monday, August 04, 2025 by 12:00 noon (IST) to ChennaiProcurement@state.gov

• Mandatory site visit with vendors: Tuesday, August 05, 2025 at 02:30 p.m. (IST) at the U.S. Consulate General Chennai located at No. 220, Anna Salai, Chennai 600 006

• Deadline to submit technical queries: Thursday, August 07, 2025 by 12:00 noon  (IST) to ChennaiProcurement@state.gov

• Deadline for RFQ Submittal: Thursday, August 14, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov

• Vendor must have service support availability in Chennai, India [Mandatory].

• Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.

Points of Contact:

1. Mr. Seth A Burchett - Contracting Officer

           Phone Number: 044-2857 4000

           Email: ChennaiProcurement@state.gov

1. Ms. Malathy Ravi – Procurement Section
   Phone Number: 044 – 2857 4000 /4319
   Email: ChennaiProcurement@state.gov   

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000

NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6025Q0007 - PR15439796– Supply and Installation of fan coil units at Consulate Office building”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.

ATTACHMENTS:

1. 191N6025Q0007 - PR15439796 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
2. 191N6025Q0007 - PR15439796 – Scope of Work (SOW) & BOQ – Excel Format to Quote (Read the document completely before submission of quote).
3. 191N6025Q0007 - PR15439796 – Vendor QA Sheet (Submit your queries as per this format).
4. CLAUSES – Non-Commercial Items.

5.   Technical Evaluation form (Generic)  (To be completed and submitted along with quote – MANDATORY)

1. Vendors NDAA Compliance form (To be completed and submitted along with quote – MANDATORY)
2. Annex B / Contractor Safety and Health Requirements.