Multiple Award Task Order Contracts (MATOC) Sustainment, Restoration, and Modernization (SRM) Requirements, Okinawa Japan

Synopsis / Pre-Solicitation Notice

W912HV-24-R-0004

Multiple Award Task Order Contracts (MATOC)

Sustainment, Restoration, and Modernization (SRM) Requirements,

Okinawa Japan

Introduction: 

The U.S. Army Corps of Engineers, Japan District (POJ), Okinawa Area Office (OAO) is providing a Pre-Solicitation notice pursuant to Federal Acquisition Regulation (FAR) 36.213-2 for an upcoming Request for Proposal. This notice is not a solicitation.

PROJECT INFORMATION:

Project Title:  Multiple Award Task Order Contracts (MATOC) Sustainment, Restoration, and Modernization (SRM) Requirements, Okinawa, Japan

Project Location: Various Locations, Okinawa, Japan

Product Service Code (PSC):  Y1JZ Construction of Miscellaneous Buildings

NAICS Code:  236220 – Commercial and Institutional Building Construction. 

Project Magnitude:  Between ¥10,000,000,000 and ¥25,000,000,000 ($100,000,000 and $250,000,000) (DFARS 236.204)

Projected Solicitation Issue: Between May and June 2024.

Anticipated Contract Award: Between April and June 2025

Project Description:  

The purpose of this solicitation is to award indefinite-delivery/indefinite-quantity (IDIQ) contracts to provide a variety of construction work throughout Okinawa, Japan.  MATOC program is defined as an IDIQ contract entered into with two (2) or more sources pursuant to the same solicitation. The envisioned MATOC program is a firm-fixed price (FFP), IDIQ contract that provides a Design-Build (D-B) and Design-Bid-Build (DBB) vehicle for the execution of a broad range of Sustainment, Restoration, and Modernization (SRM) construction work to support U.S. Government facilities in Okinawa, Japan. Contractors will be expected to accomplish a wide variety of construction tasks involving multiple engineering/construction disciplines and trades, to include the likelihood of design and/or support of design for SRM projects. During the life of the contract, projects will be identified as task orders and will be competed amongst those successful contractor(s) who receive a basic contract under the MATOC.

SRM construction work includes renovation, maintenance, repair, restoration, and alteration of existing facilities, but may also include major repairs and limited new construction within projects.  Work may also entail the restoration, sustainment and/or modernization of water lines, sewer lines, roadways, building exteriors, roofing, building interiors, Heating Ventilation and Air Conditioning (HVAC) systems and components, refrigeration systems, fire suppression systems, fuel pipelines, storage systems, distribution and utilization systems (including lightning), power generators and Uninterrupted Power Supplies (UPS), or the abatement and disposal of asbestos, lead-based paint, and petroleum-contaminated material. Most task orders will include completion of a design prior to construction.

Definitions:

Sustainment. Sustainment means the maintenance and repair activities necessary to keep an inventory of facilities in good working order. Work includes regular roof replacement, refinishing of wall surfaces, repairing and replacement of heating and cooling systems, replacing tile and carpeting, and similar types of work.

Restoration. Restoration means the restoration of real property to such a condition that it may be used for its designated purpose. Restoration includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident, or other causes.

Modernization. Modernization activities involve the alteration or replacement of facilities solely to implement new or higher standards (including regulatory changes); to accommodate new functions; or to replace building components that typically last more than 50 years (such as foundations and structural elements).

No projects utilizing Military Construction (MILCON) funding are included under this MATOC. 

Individual task orders are anticipated to range between $500K - $8M (USD)/ ¥50,000,000 - ¥800,000,000 (JPY). The total program value is not to exceed $245M (USD)/ ¥24,500,000,000 (JPY) over the ordering period. Each contract awarded will contain an ordering period not to exceed seven (7) years total. Performance bonds will be required per individual task order, in accordance with Federal Acquisition Regulation (FAR) Part 28.

After award, fair opportunity will be provided to all awardees for each task order solicitation. Each task order solicitation will identify any specific criteria unique to the task order.

NOTE: This MATOC program will be performed in its entirety in the country of Japan. A successful offeror must be licensed and registered to perform work in the country of Japan.  

SOLICITATION INFORMATION:

1.  The Government anticipates the issuance of a Request for Proposal (RFP) solicitation. The acquisition will be conducted as a Two-Phased procurement where in the first phase, the number of competitors will be reduced by preliminary evaluation, and in the second phase, a best value procurement is conducted between the remaining competitors. Proposals will be evaluated in Phase One to determine which offerors are qualified to submit a proposal in Phase Two. Only those offerors invited to participate in Phase Two will be eligible to compete for a MATOC award. MATOC awards will be made to Offerors whose proposals represent the best overall value and has been determined to be the most beneficial to the Government in Phase Two. Evaluation methodology for this procurement is expected to consist of six overall factors.

Phase One:

Factor 1 – Bonding Capability

Factor 2 – Design-Build Capability

Factor 3 – Construction Capability

Factor 4 – Past Performance

     

Phase Two:

Factor 5 - Seed Project Technical Approach

Factor 6 - Seed Project Price

Offerors must meet all acceptability criteria for all factors in Phase One to participate in Phase Two. A seed project will be provided in Phase Two via amendment to offerors determined to be most highly qualified in Phase One. Phase Two criteria will be comprised of a non-priced technical evaluation factor and a priced factor.  For Phase Two, the Government will utilize the Tradeoff Process for Source Selection, in accordance with FAR 15.101-1 to determine whose proposal represents the best overall value and determined to be the most beneficial to the Government. In Phase Two, the non-cost factor, Factor 5, is approximately equal to Factor 6 (price).   

2.  The Government anticipates issuing the RFP solicitation in late May to early June 2024. The solicitation when issued will identify the proposal submission due date for each phase of the RFP. All solicitation documents, drawings, and specifications will be posted on the Procurement Integrated Enterprise Environment (PIEE) with notice on System for Award Management (SAM) when issued. Interested vendors are responsible for monitoring PIEE/SAM websites for issuance of the solicitation and/or amendments.

3.  The Government intends to award a target of five (5) firm-fixed-price construction contracts as a result of this RFP.

4.  All interested companies shall be actively registered in the SAM database in order to be eligible for award of Government contracts. Information on registration and annual confirmation requirements may be found at http://www.sam.gov. For a Joint Venture, the Joint Venture as an independent entity must be registered in SAM as such.

5.  The US Army Corps of Engineers Japan District (POJ) has transitioned to Procurement Integrated Enterprise Environment (PIEE) Solicitation Module for bid/proposal submission (unless otherwise specified in the solicitation), to replace DOD SAFE.  It is recommended that contractors create their PIEE Solicitation Module account as soon as possible and not wait till bid/proposal due date, as access may take time.  The following information is provided for reference.

Step 1: Complete vendor registration on https://piee.eb.mil/.  Instructions for registration can be found through: https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf

Step 2: Upload offer in the Solicitation Module through https://piee.eb.mil/ .  Instructions for uploading an offer can be found through: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

6.  Firms which have not done business with U.S. Army Corps of Engineers, Japan Engineering District, are requested to visit the following website:  https://www.poj.usace.army.mil/Business-With-Us/ for general information.

7.  Only local sources will be considered under this solicitation. No small business set-aside. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [for a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and are authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specified in this solicitation. Specifically, a company must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during performance of the resultant contract.

8.  Additionally, prior to award of the contract, interested vendors must be registered for construction work with the Government of Japan and possess necessary construction licenses and permits to perform the requisite work identified in the solicitation.

9.  The Draft Specifications included in this notice are provided for informational purposes only.  Interested firms are cautioned that all attachments to this notice are provided in draft format and are subject to change.

Contracting Office Address:

Contracting Division, Japan District, US Army Corps of Engineers

Rm 116, Bldg 364

Camp Foster

Chatan-Cho, Okinawa, Japan

Zip Code: 904-0100

Point of Contacts:

Primary: H. Christine Allen

Contract Specialist

heather.c.allen@usace.army.mil

Alternate: Jack T. Letscher

Contracting Officer

jack.t.letscher@usace.army.mil