This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued.
This is a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items; the Solicitation Number is W519TC-23-Q-U67B.
The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01.
The NAICS code for this procurement is 326150; the small business size standard is 750 employees. The Product Service Code is 8135.
Offerors must be registered within the System for Award Management (SAM) databased at time of response to this solicitation. The website for SAM is https://www.sam.gov/.
Addendum to 52.212-1
DESCRIPTION OF REQUIREMENT
CLIN 0001: Cushion FAT; Quantity 1=5 pcs.
In accordance with Drawing 3122AS201 Rev.L, as found in Attachment 01
Description: -2, Anti-Static Closed Cell Foam
Material: IAW Dwg. 53711-7516394 -2.
- (M101) Polyethylene Foam IAW A-A-59136
- (M101) Shall be provided with Internal Anti-Static Additive
Homogenized during Manufacturing Process.
- (M102) Foam must not contain residual explosive blowing
agents above 10% of the lower explosive limit by volume.
Type: I - 14 Kg Constant Compression Creep
- 32 Kg/M³ (2PCF) Nominal Density Cushioning Material.
Grade: B Static Dissipative
Color: Pink
Dimensions: Per Drawing 3122AS201 Rev. L.
Item shall be in accordance with above Description, Material, Type, Grade,
Color, and Dimensions.
CLIN 0002: Cushion Top FAT; Quantity 1=5pcs.
In accordance with Drawing 3904AS251 Rev.D, as found in Attachment 01
Description: -2, Anti-Static Closed Cell Foam
Material: IAW Dwg. 53711-7516394 -2.
- (M101) Polyethylene Foam IAW A-A-59136
- (M101) Shall be provided with Internal Anti-Static Additive
Homogenized during Manufacturing Process.
- (M102) Foam must not contain residual explosive blowing
agents above 10% of the lower explosive limit by volume.
Type: I - 14 Kg Constant Compression Creep
- 32 Kg/M³ (2PCF) Nominal Density Cushioning Material.
Grade: B Static Dissipative
Color: Pink
Dimensions: Per Drawing 3904AS251 Rev. D.
Item shall be in accordance with above Description, Material, Type, Grade,
Color, and Dimensions.
CLIN 0003: Cushion; Quantity 1,210 pcs
See material requirements in CLIN 0001.
CLIN 0004: Cushion Top; Quantity 605 pcs.
See material requirements in CLIN 00002.
A Certified Material Analysis is required for each item for each delivery. See Attachment 02.
JCP ACCESS OF RESTRICTED DRAWINGS
DRAWING ACCESS (See additional Technical Data Package Instructions in Attachment 03)
The drawings associated with this acquisition are Distribution Level D, authorized to the Department of Defense (DoD) and U.S. DoD contractors ONLY. All firms must be registered in the Joint Certification Program (JCP) in order to access the drawings associated with this solicitation. The address for registration is https://public.logisticsinformationservice.dla.mil/PublicHome/jcp/default.aspx Registration requires completion of the DD Form 2345. Firms are required to have a current valid Cage Code in order to register.
NOTE: THE DD FORM 2345 MAY BE SUBMITTED ELECTRONICALLY. DIRECTIONS FOR ELECTRONIC SUBMISSION ARE LOCATED AT THE FOLLOWING SITE, UNDER “SUBMITTING THE DD FORM 2345”
https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions.aspx
Access to the drawings is restricted to the data custodian listed on the DD Form 2345.
*NOTE: When requesting access to the drawings, the company CAGE CODE should be entered within the “Reason for Request” block.
TYPE OF ACQUISITION AND CONTRACT
This acquisition is issued as 100% Small Business Set-Aside. Award will be made using Low Price Technically Acceptable (LPTA) Source Selection procedures, resulting in a single award Firm Fixed Price Contract.
DELIVERY AND LOCATION
CLIN Description Suggested Delivery Date
0001 Cushion FAT 4 weeks after award
0002 Cushion Top FAT 4 weeks after award
0003 Cushion 10 weeks after FAT approval
0004 Cushion Top 10 weeks after FAT approval
Delivery will be FOB Destination to Crane Army Ammunition Activity, Building 148
300 Highway 361, Crane, IN 47522-5001, in accordance with the following:
Crane Army Ammunition Activity Delivery Instructions:
CAAA receiving hours are 0700 – 1430, Mon - Thurs BY APPOINTMENT ONLY; Includes Inert & Freight All Kind (FAK). Appointments shall be made via Carrier Appointment System (CAS). Carriers without access to the CAS System, call (812)854-2199 or (812)854-2339, 48 hours prior to delivery for appointment. Failure to follow the protocol stated herein and/or obtain a scheduled delivery time prior to delivery, may result in the truck being turned away.
PACKAGING AND MARKING REQUIREMENTS
Preservation, Packaging, and Packing shall be in accordance with ASTM D 3951 (Commercial Packaging).
Each shipment shall be marked with an identifiable Lot Number. This Lot Number shall be created in accordance with Attachment 04. The Lot Number shall also be included on the Certificate of Analysis as found in Attachment 02.
QUOTE/PROPOSAL SUBMISSION REQUIREMENTS
Offerors shall submit the following in response to this solicitation:
BASIS FOR AWARD
Award will be made on price only to the offeror who provides the lowest Total Evaluated Price, who is determined to be responsible and who is compliant with all the requirements of this Solicitation.
Total Evaluated Price is calculated as: CLIN 0001 Price plus CLIN 0002 Price plus CLIN 0003 Price plus CLIN 0004 = Total Evaluated Price.
In accordance with FAR 52.212-1(g), the Government intends to award a contract against this solicitation without discussions.
LISTING OF ATTACHMENTS
Attachment 01- Drawings 3122AS201 Rev.L, 3904AS251 Rev.D, 7516394 Rev.F, 8410905 Rev.A
Attachment 02- Certified Material Analysis
Attachment 03- Technical Data Package Information
Attachment 04- Lot Number Instructions
Attachment 05- Pricing Sheet
Attachment 06- FAR 52.204-24
Attachment 07- FAR 52.212-3 Alt 1
DEADLINE FOR SUBMISSION
Offers are due on December 29th, 2023 no later than 11:00 am Central Time.
Offers shall be submitted in the following way:
Electronically via email to the Contract Specialist, Katherine Lawson, katherine.m.lawson7.civ@army.mil and Contracting Officer, Bryce Willett, bryce.t.willett.civ@army.mil. Offerors shall include “W519TC-23-Q-U67B - Response – [Insert Offeror’s Name]” within the Subject line.
QUESTIONS
Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist and Contracting Officer
**Note: Interested offerors must submit any questions concerning this solicitation at the earliest time possible, to enable the Buyer to respond. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
End of Addendum 52.212-1
SOLICITATION PROVISIONS
The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) provisions apply and are incorporated by reference (provisions may be obtained via the internet at http://www.acquisition.gov):
FAR 52.212-1 - Instructions to Offerors - Commercial Products and Commercial Services
FAR 52.212-3 Alt I – Offeror Representations and Certifications – Commercial Products and Commercial Services – Alt I
FAR 52.204-7 -System for Award Management
FAR 52.204-16 -Commercial and Government Entity Code Reporting
FAR 52.204-17 -Ownership or Control of Offeror
FAR 52.204-20 -Predecessor of Offeror
FAR 52-204-22 -Alternative Line Item Proposal
FAR 52.204-24 -Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-26 -Covered Telecommunications Equipment or Services—Representation
FAR 52.209-2 -Prohibition on Contracting with Inverted Domestic Corporations—Representation
FAR 52.209-11 -Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
FAR 52.219-1 ALT I -Small Business Program Representations—Alternate I
FAR 52.222-22 -Previous Contracts and Compliance Reports
FAR 52.222-25 -Affirmative Action Compliance
FAR 52.223-22 -Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation
FAR 52.225-25 -Prohibition on Contracting with Entities Engaging in Certain Activities or Transaction Relating to Iran—Representation and Certifications
DFARS 252.203-7005 -Representation Relating to Compensation of Former DoD Officials
DFARS 252.204-7008 -Compliance with Safeguarding Covered Defense Information Controls
DFARS 252.204-7017 -Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation
DFARS 252.204-7019 -Notice of NIST SP 800-171 DoD Assessment Requirements
DFARS 252.204-7024 -Notice on the use of the Supplier Performance Risk System
DFARS 252.215-7007 -Notice of Intent to Resolicit
DFARS 252.215-7013 -Supplies and Services provided by Nontraditional Defense Contractors.
The following provisions are provided in full text:
FAR 52.204-24 – See Attachment 06
52.212-3 – See Attachment 06
CLAUSES
The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply and are incorporated by reference (clauses may be obtained via the internet at http://www.acquisition.gov):
FAR 52.212-4 - Contract Terms and Conditions – Commercial Products and Commercial Services
FAR 52.212-5 – Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services
FAR 52.203-19 – Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
FAR 52.204-23 – Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities
FAR 52.204-25 – Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-27 – Prohibition on a ByteDance Covered Application
FAR 52.209-10 – Prohibition on Contracting with Inverted Domestic Corporations
FAR 52.219-6 – Notice of Total Small Business Set-Aside
FAR 52.222-3 – Convict Labor
FAR 52.222-21 – Prohibition of Segregated Facilities
FAR 52.222-26 – Equal Opportunity
FAR 52.222-35 – Equal Opportunity for Veterans
FAR 52.222-36 – Equal Opportunity for Workers with Disabilities
FAR 52.222-37 – Employment Reports on Veterans
FAR 52.222-50 – Combatting Trafficking in Persons
FAR 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving
FAR 52.225-13 – Restriction on Certain Foreign Purchases
FAR 52.232-33 – Payment by Electronic Funds Transfer—System for Award Management
FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors
FAR 52.233-3 – Protest after Award
FAR 52.233-4 – Applicable Law for Breach of Contract Claim
FAR 52.203-3 – Gratuities
FAR 52.204-13 – System for Award Management Maintenance
FAR 52.204-18 – Commercial and Government Entity Code Maintenance
FAR 52.204-19 – Incorporate by Reference of Representations and Certifications
FAR 52.204-21 – Basic Safeguarding of Covered Contractor Information Systems
FAR 52.209-4 – First Article Approval—Government Testing
FAR 52.211-8 --Time of Delivery—Alt I
FAR 52.211-10 – Commencement, Prosecution, and Completion of Work—Alt I
FAR 52.219-28 – Post-Award Small Business Program Representation
FAR 52.232-39 – Unenforceability of Unauthorized Obligations
FAR 52.249-1 – Termination for Convenience of the Government (Fixed-Price) (Short Form)
DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7002 – Requirements to Inform Employees of Whistleblower Rights
DFARS 252.204-7003 – Control of Government Personnel Work Product
DFARS 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting
DFARS 252-204-7015 – Notice of Authorized Disclosure of Information for Litigation Support
DFARS 252.204-7018 – Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
DFARS 252-204-7020 – NISAT SP 800-171 DoD Assessment Requirements
DFARS 252.204-7022 – Expediting Contract Closeout
DFARS 252.225-7048 – Export-Controlled Items
DFARS 252.232-7010 – Levies on Contract Payments
DFARS 252-243-7001 – Pricing on Contract Modifications
DFARS 252.244-7000 – Subcontracts for Commercial Products and Commercial Services
Addendum to 52.212-4
FAR 52.247-34 – F.o.b. Destination
End of Addendum 52.212-4
The following clause(s) are provided in full text
FAR 52.209-4 – First Article Approval -Government Testing
FIRST ARTICLE APPROVAL-GOVERNMENT TESTING (SEP 1989)
(a) The Contractor shall deliver _ 1=5pcs __ unit(s) of Item _CLIN00001 & CLIN 00002__ within __28__ calendar days from the date of this contract to the Government at __Crane Army Ammunition Activity 300 Highway 361, Crane, IN 47522___ for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.
(b) Within __7__ calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.
(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.
(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.
(e) Unless otherwise provided in the contract, the Contractor-
(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and
(2) Shall remove and dispose of any first article from the Government test facility at the Contractor’s expense.
(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.
(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.
(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.
(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.
(End of clause)
DFARS 252.232-7006 – Wide Area WorkFlow Payment Instructions
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause—
“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall—
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items—
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
_____________________Receiving Report/Invoice___________________
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
____________________________________________________________
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF
Data to be entered in WAWF
Pay Official DoDAAC
HQ0303
Issue By DoDAAC
W519TC
Admin DoDAAC**
W519TC
Inspect By DoDAAC
W53W9L
Ship To Code
Ship From Code
Mark For Code
Service Approver (DoDAAC)
Service Acceptor (DoDAAC)
Accept at Other DoDAAC
LPO DoDAAC
DCAA Auditor DoDAAC
Other DoDAAC(s)
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.
____________________Not Applicable____________________________________
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Google
Office
LinkedIn
Slack