Maintenance Dredging – Phase 3 – Maebata and Hario Shima at U.S. Fleet Activities Sasebo (CFAS), Japan

PRE-SOLICITATION NOTICE:

The Naval Facilities Engineering Command (NAVFAC) Far East, PWD Sasebo, is issuing this pre-solicitation notice in
accordance with FAR 36.213-2.

DESCRIPTION OF PROPOSED WORK:

The work includes survey and dredging works to secure the safe navigation of Naval Ships and Tankers at Maebata Wharf 838 and Hario Shima Ammunition Pier 984 and Wharf 3054, transportation of excavated sediment materials, treat/dewater excavated sediment materials (sand, mud, etc.) to disposal facility, and incidental related works, as described on Drawings and Specifications. Related work is defined as temporary work and relevant work which is required to accomplish this project. This work does not include unforeseen site conditions.

Obtain work permission from applicable local port and harbor governing authorities prior to beginning the site work.

1. Japan Coast Guard, Sasebo Coast Guard Office:

The Contractor needs to notify the Sasebo Coast Guard Office about work schedule, temporary facility such as silt curtain, navigation light buoys and location of the dredging equipment, barges, etc. in the dredging area in advance. The Sasebo Coast Guard Office will notify all ships navigating in the Sasebo Port Area of this maintenance dredging work to preclude safety hazard. Notify Sasebo Coast Guard Office when the on-site work is completed.

1. Japan Maritime Self Defense Force (JMSDF):

Japan Maritime Self Defense Force (JMSDF) is the representative of the Government of Japan, and this organization is a liaison with the USN in Japan. Any construction work that may impact to the environmental aspects such as sea contamination need to be notified to this organization in advance.

1. Fishermen’s cooperatives and other companies related in Sasebo Port:

Notify fishermen’s cooperatives and any company providing services in the Sasebo Port Area if any part of the construction work may impact its operations.

1. Harbor Administrator (Mayor of Sasebo City):

Mayor of Sasebo City is designated as the harbor administrator in accordance with the Japanese harbor law. For work in the USG controlled area, it does not require any permission from the harbor administrator. However, notice of maintenance dredging should be forwarded to the harbor administrator in advance to maintain good relationship between Sasebo City and the United States Navy.

1. CFA Sasebo's Port Operations:

Contact CFA Sasebo's Port Operations before and after on-site work every day to confirm the availability not to disturb the operations of the area.

LOCATION OF WORK:

Sasebo AMMO Storage Area, Maebta and Hario Shima at U.S. Fleet Activities, Sasebo (CFAS) Japan

MAGNITUDE OF CONSTRUCTION PROJECT:

In accordance with FAR 36.204 and DFAR 236.204, the magnitude of construction is between $1,000,000 and $5,000,000 (based on FY25 Budget Rate of USD 1.00 / JPY 145.7323).

TENTATIVE DATES FOR ISSUING INVITATIONS, OPENING BIDS:  

Tentatively the Invitation for Bid (IFB) issued date: 16 DEC 2024,

Tentatively bids will be opened: 27 FEB 2025,

PLANS AND SPECIFICATIONS:

Specifications and Drawings are NOT included with this pre-solicitation notice.

The IFB including the final plans and specifications will be posted on Government wide point of entry (GPE), currently SAM.GOV (https://sam.gov). When posted, all RFP documents may be downloaded from the website free of charge.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION:

All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the SAM database at https://sam.gov prior to the closing date for receipt of offer/quotation/bid/proposal to be eligible for award and must have completed annual Representations and Certifications in SAM. Interested offerors are encouraged to register as soon as possible.

An Offeror is required to be registered in SAM when submitting its proposal, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from the solicitation. Offerors with no active registration in SAM or an Offeror whose SAM online Representations and Certifications are not current will not be eligible for award.

CONTRACTOR LICENSING REQUIREMENTS:

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, Offerors must be registered to do business and possess a construction license (Kensetsu Gyo Kyoka) issued by the Ministry of Land, Infrastructure and Transport, or prefectural government. Offerors will be required to provide verification on such construction license prior to award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

PROCUREMENT INTEGRATED ENTERPRISE ENVIRONMENT (PIEE) REGISTRATION:

This solicitation will require electronic submittal of an offer/quotation/bid/proposal through the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) or via other methods, if specified by the Government.

Prospective bidders are advised to register at https://piee.eb.mil, in order to receive notification of availability of solicitation (Amendments) shall be made only on the internet. It is the Contractor’s responsibility to check the above listed address daily for any posted changes to solicitation’s plans and specifications.

In order to submit an offer/quotation/bid/proposal through the Solicitation Module offerors must have an active Proposal Manager role in PIEE at https://piee.eb.mil.

Information and training on PIEE Solicitation Module is available at:

https://dodprocurementtoolbox.com/site-pages/solicitation-module

Additional Web-based Training is available at:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

SUBMISSION OF BID AND PUBLIC OPENING OF BIDS:

Bids will be publicly opened at the time set for opening in the invitation for bids. Their content will be made public for the information of bidders and others interested, who may be present either in person or by representative.

SUBMISION OF BIDS: Bids shall be submitted via electronically (PIEE Module).

Bid Submission using Solicitation Module in PIEE.

Bids shall be submitted in English in Adobe PDF form (*.pdf) via Solicitation Module in PIEE.

In order to submit a bid through the Solicitation Module in PIEE, you must have an active Proposal Manager role in PIEE at https://piee.eb.mil/.