Solicitation Number: 36C10G24Q0058 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G24Q0058 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Regulation; Federal Acquisition Circular (FAC) FAC 2024-02, 01/22/2024. Requirement Description: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Chairs, Exam/Treatment, Powered Procedure product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Chairs used to position the patient for easy access and comfort during examination, treatment, or minor surgical procedures. Most of these chairs are adjustable in height and include head, arm- and foot-rests, and a reclining back that may be tilted from a vertical to a horizontal or near-horizontal position. Some examination/treatment chairs are hydraulic or electrically powered. Examination/treatment chairs are used throughout the health care delivery system. Chairs must support a wide range of diagnostic activities, clinical indications, and patient populations. These demands have implications for the design, configuration, and principles of operation of examination/treatment chairs. A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical and Medical Instrument Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as full and open. This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Midmark ® or equal Powered Procedure Exam Chairs as identified in ATTACHMENT A PRICE COST SCHEDULE NX EQ Powered Procedure Exam Chairs All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE NX EQ Powered Procedure Exam Chairs. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also apply to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/. All questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on February 29, 2024, to Contract Specialist, Kever L. Swafford, Kever.Swafford@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted. Quotes are due via email by 11:59PM EST on March 15, 2024, to Contract Specialist, Kever L. Swafford at Kever.Swafford@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Chairs, Exam/Treatment, Powered Procedure product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Chairs, Exam/Treatment, Powered Procedure to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one (1) 12-month base period with four (4) twelve (12) month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Midmark® Chairs, Exam/Treatment, Powered Procedure. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the contracting officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Contract Line Item# Brand Part Number Description 0001 Midmark 230-001 Ritter 230 Power Procedures Chair - without top 0002 Midmark 230-002 Ritter 230 Power Procedures Chair - with receptacle, without top 0003 Midmark 230-003 Ritter 230 Power Procedures Chair - with rotation, without top 0004 Midmark 002-0824-XXX 230 Seamless Upholstery top 0005 Midmark 9A328001 Chair Arms (pair), Plant Installed (Includes Arms & Receptacle) 0006 Midmark 9A35000X 230 ARM SOCKET ACCY, (CHOOSE PLANT OR FIELD INSTALLED) 0007 Midmark 9A371003 Foot Control, Ritter, Linear 0008 Midmark 630-010 630 Midmark Human Form Procedure Chair, Non-Programmable w/Electrical Receptacle-base only 0009 Midmark 630-011 630 Midmark Human Form Procedure Chair, Non-Programmable, Wireless w/Electrical Receptacle-base only 0010 Midmark 630-012 630 Midmark Human Form Procedure Chair, Non-Programmable w/Rotation-base only 0011 Midmark 630-013 630 Midmark Human Form Procedure Chair, Non-Programmable, Wireless w/Rotation-base only 0012 Midmark 630-020 630 Midmark Human Form Procedure Chair, Programmable w/Electrical Receptacle-base only 0013 Midmark 630-021 630 Midmark Human Form Procedure Chair, Programmable, Wireless w/Electrical Receptacle-base only 0014 Midmark 630-022 630 Midmark Human Form Procedure Chair, Programmable w/Rotation-base only 0015 Midmark 630-023 630 Midmark Human Form Procedure Chair, Programmable, Wireless w/Rotation-base only 0016 Midmark 002-10108-XXX 630 Premium 28 in Upholstery (CHOOSE COLOR) 0017 Midmark 002-10112-XXX 630 Premium 32 in Upholstery (CHOOSE COLOR) 0018 Midmark 002-10114-XXX 630 Premium UltraFree 28 in Upholstery, UltraFree 0019 Midmark 002-10116-XXX 630 Premium UltraFree 32 in Upholstery, UltraFree 0020 Midmark 9A410001 STANDARD KNEE CRUTCH ONLY (204/604/22X/62X/230/630) - FIELD INSTALLED 0021 Midmark 9A410002 STANDARD KNEE CRUTCH KIT (230/630) - FIELD INSTALLED 0022 Midmark 9A411001 ARTICULATING KNEE CRUTCHES ONLY, PAIR (204/604/22X/62X/230/630) - FIELD INSTALLED 0023 Midmark 9A411002 ARTICULATING KNEE CRUTCHES KIT, PAIR (230/630) - FIELD INSTALLED 0024 Midmark 9A412001 MOUNTING BRACKETS ONLY (230/630) - FIELD INSTALLED 0025 Midmark 9A496001-xxx RECTANGULAR-SHAPED HEADREST, PREMIUM UPHOLSTERY, 630 (Choose Color) 0026 Midmark 9A496001-Uxxx RECTANGULAR-SHAPED HEADREST,Ultrafee UPHOLSTERY, 630 (Choose Color) 0027 Midmark 9A500001-xxx 630 Oval Headrest (Choose color) 0028 Midmark 9A500001-uxxx 630 Oval Ultrafree, (Choose color) 0029 Midmark 9A512001-XXX U-SHAPED HEADREST, PREMIUM UPHOLSTERY, 630 - CHOOSE COLOR 0030 Midmark 9A512001-UXXX U-SHAPED HEADREST, Ultrafree UPHOLSTERY, 630 - CHOOSE COLOR 0031 Midmark 9A550001-XXX Chair Arms for 28" Premium Upholstery (Color Choice option when ordering) 0032 Midmark 9A550001-UXXX Chair Arms for 28" Ultrafree Upholstery (Color Choice option when ordering) 0033 Midmark 9A550005-XXX Chair Arms, 630 for 32" Premium Uph - Choose Standard Color 0034 Midmark 9A550005-UXXX Chair Arms, 630 for 32" Ultra Uph - Choose Standard Color 0035 Midmark 9A552002 Wired Hand Control, Programmable, Field Installed 0036 Midmark 9A553002 Wired Foot Control, Programmable, Field Installed 0037 Midmark 9A557001 Accessory Rails, 28" Wide Upholstery, 630, Field Installed 0038 Midmark 9A557002 Accessory Rails, 32" Wide Upholstery, 630, Field Installed 0039 Midmark 9A81001-XXX Articulating Arm board - Choose Standard Color 0040 Midmark 9A559001 Security Straps for 230/630, Field Installed 0041 Midmark 9A81001-UXXX Articulating Armboard - Ultra Choose Standard Color 0042 Midmark 641-002 641 Midmark Barrier-Free Power Procedures Chair-Base Only 0043 Midmark 641-003 641 Midmark Barrier-Free Power Procedures Chair, Programmable w/Receptacle -Base Only 0044 Midmark 641-004 641 Midmark Barrier-Free Power Procedures Chair w/Rotation-Base Only 0045 Midmark 641-005 641 Midmark Barrier-Free Power Procedures Chair, Programmable w/Rotation-Base Only 0046 Midmark 002-0966-00-XXX KIT, 641 SEAMLESS UPHOLSTERY - Premium Upholstery 0047 Midmark 002-10147-XXX 641 Premium UltraFree 24in Uph, UltraFree Upholstery 0048 Midmark 9A205003 Base Rail, Plant Installed 0049 Midmark 9A267003 Instrument Tray, Double Arm 0050 Midmark 9A378001-XXX 641 HEADREST, FLAT, SEAMLESS UPHOLSTERY 0051 Midmark 9A378001-UXXX 641 HEADREST, FLAT, ULTRA SEAMLESS UPHOLSTERY 0052 Midmark 9A382001-XXX 641 HEADREST, U-SHAPED, SEAMLESS UPHOLSTERY 0053 Midmark 9A382001-UXXX 641 HEADREST, U-SHAPED, ULTRA SEAMLESS UPHOLSTERY 0054 Midmark 9A386001-XXX 641 HEADREST, OVAL-SHAPED, SEAMLESS UPHOLSTERY 0055 Midmark 9A386001-UXXX 641 HEADREST, ULTRA OVAL-SHAPED, SEAMLESS UPHOLSTERY 0056 Midmark 9A390001-XXX 641 HEADREST, RECTANGULAR-SHAPED, SEAMLESS UPHOLSTERY 0057 Midmark 9A390001-UXXX 641 HEADREST, ULTRA RECTANGULAR-SHAPED, SEAMLESS UPHOLSTERY 0058 Midmark 9A394001-XXX 641 HEADREST, MAGNETIC, SEAMLESS UPHOLSTERY 0059 Midmark 9A394001-UXXX 641 HEADREST, ULTRA MAGNETIC, SEAMLESS UPHOLSTERY 0060 Midmark 9A396001-XXX 641 ARMS, CHAIR, SEAMLESS or Ultra UPHOLSTERY 0061 Midmark 9A396001-UXXX 641 ARMS, CHAIR, ULTRA SEAMLESS or Ultra UPHOLSTERY 0062 Midmark 9A406001 641 SECURITY STRAPS, PLANT INSTALLED 0063 Midmark 9A406002 641 SECURITY STRAPS, FIELD INSTALLED 0064 Midmark 9A408001 630/641 CONTROL, WIRELESS, NON-PROGRAMMABLE, LINEAR-STYLE, PLANT INSTALLED 0065 Midmark 9A408002 630/641 CONTROL, WIRELESS, PROGRAMMABLE, LINEAR-STYLE, PLANT INSTALLED 0066 Midmark 9A416001 FOOT SECTION COVER (641) 0067 Midmark 9A78001-XXX Vision Block Screen - Choose Standard Color 0068 Midmark 9A78001-UXXX Vision Block Screen - ULTRAFREE Choose Standard Color 0069 Midmark 646-001 646 Podiatry Chair non-programmable w/receptacles, w/o top 0070 Midmark 647-001 647 Midmark Barrier-Free Power Podiatry Procedures Chair-Base Only 0071 Midmark 647-002 647 Midmark Barrier-Free Power Podiatry Procedures Chair w/Programmability-Base Only 0072 Midmark 647-003 647 Midmark Barrier-Free Power Podiatry Procedures Chair w/Rotation-Base Only 0073 Midmark 647-004 647 Midmark Barrier-Free Power Podiatry Procedures Chair w/Programmability & Rotation-Base Only 0074 Midmark 002-1119-XXX KIT, 646/647 PREMIUM SEAMLESS UPHOLSTERY 0075 Midmark 002-10129-XXX KIT, 646/647 PREMIUM UltraFree 28" SEAMLESS UPHOLSTERY 0076 Midmark 9A365001 Casters 0077 Midmark 9A41800X Wireless foot control, 647 programmable, linear-style, (CHOOSE plant or field installed) 0078 Midmark 9A420001 646/647 Plastic Protective Foot Cover 0079 Midmark 9A422001-XXX Vision Block Screen - Choose Standard Color 0080 Midmark 9A423001 647 Paper Roll Holder The Department of Veterans Affairs (VA) is seeking vendors who can provide Midmark® Chairs, Exam/Treatment, Powered Procedure as listed above or equal commodities which meet all of the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. The Government intends for offerors to include all ancillary items, to ensure the equipment can function as designed by the OEM and as clinically required. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor s pricing volume with an estimated quantity of zero. CLIN s 0001-0003 Ritter 230 Power Procedures Chair 0008-0015 630 Midmark Human Form Procedure Chair 0042-0045 641 Midmark Barrier-Free Power Procedures Chair 0069 646 Podiatry Chair 0070-0073 647 Midmark Barrier-Free Power Podiatry Procedures Chair apply to the following SC s (these CLINs represent the Chairs) NOTE: All other CLINS refer to the upholstery and accessories for the respective chairs; these CLINs do not apply to the SCs. SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION PAGE # WHERE are the SC located IN TECHNICAL LITERATURE SC 1 Powered positioning functions Literature Review SC 2 Foot and/or Hand operated controls Literature Review SC 3 Adjustable foot section or foot rest Literature Review SC4 Seamless upholstery Literature Review SC 5 Seat height 20 or greater Literature Review SC 6 Patient Weight Capacity 400 lbs or greater Literature Review SC 7 Able to operate on 115 VAC Literature Review Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation. See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ Chairs Exam Treatment Powered Procedure See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Chairs Exam Treatment Powered Procedure See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Chairs Exam Treatment Powered Procedure See attached document: ATTACHMENT D - SOLICITATION PROVISIONS- NX EQ Chairs Exam Treatment Powered Procedure See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Chairs Exam Treatment Powered Procedure
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