The Defense Logistics Agency (DLA) Troop Support Indo-Pacific intends to issue a solicitation for food and beverage items support for military customers located throughout the Thailand region.
The DLA Troop Support Indo-Pacific intends to establish a Firm-Fixed Price (FFP) Blanket Purchase Agreements (BPA) with a full line food distributor who will act as a Subsistence Prime Vendor (SPV) responsible for the supply and delivery of semi-perishable and perishable food items. The SPV must be capable of supplying all chilled products, semi-perishable food products, frozen fish, meat and poultry, other frozen foods (i.e. fruits, vegetables, prepared foods, etc.) , dairy and ice cream products, fresh band frozen bakery products, beverages and juices, and fresh fruits and vegetables. The period of peformance is from award effective date to 1 year after award effective date. The Government reserves the right to extend this BPA for up to five (5) years.
The Government is only obligated to the extent of authorized purchase actually made under this BPA. Delivery of unauthorized products shall be at the risk of and the sole responsibility of the SPV and may result in non-payment, as well as cancellation of this BPA.
The Contracting Officer must give the contractor under this BPA 30 days written Notice before canceling this BPA.
Individual purchases of subsistence items shall not exceed $150,000 per order due to Berry Amendment.
The acquisition will use full and open competitive procedures and will be issued on an unrestricted basis. The proposals received in response to this solicitation will be evaluated utilizing Lowest Price Technically Acceptalbe (LPTA) and a BPA will be awarded based on this criteria.
Basis for Award: Under LPTA all factors other than cost or price are evaluated on an "acceptable" or "unacceptable" basis. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other non-price factors considered. The following technical and price factors shall be used to evaluate offers:
TECHNICAL FACTORS:
Factor I. Warehouse Location and Capacity: For the proposed facility(ies) in Thailand, discuss whether owned or leased. If the facility(ies) is leased, provide a copy of each lease agreement or memorandum of understanding as well as a detailed narrative explaining the nature and duration of each agreement. If the facility is owned by the offeror, provide substantiating documentation. Photographs and diagrams (e.g. warehouse racking for dry/chill/frozen storage, loading docks, staging areas, etc.) must be provided and properly labeled. No change in the places(s) of performance shall be permitted between the closing date of the solicitation, original or amended, whichever is later, and the award date except where time permits and then only upon receipt of the Contracting Officer’s written approval. Any change in the place(s) of performance cited in this offer and in any resulting contract is prohibited unless it is specifically approved in advance by the Contracting Officer at no additional charge to the Government. An offeror no longer using, possessing, or having access to an offered facility, as described in an offeror’s proposal, may result in an offeror’s proposal being considered unacceptable.
Factor II: Resource Availability: Identify the quantity, type, and location of the distribution equipment resources (i.e. trucks, material handling equipment, etc.) that it will utilize to meet the requirements of the instant solicitation. For each item, identify if it is leased or owned by the offeror. For leased equipment, provide a copy of the lease agreement, memorandum of understanding, or similar agreement with the lessor. If additional equipment/resources will be required to handle the proposed contract, discuss the intended method and lead-time required to obtain said resources. If no additional resources will be needed to handle the proposed contract, please confirm in writing. Provide a detailed plan for maintaining and servicing vehicles and equipment to include the number and experience of personnel that it intends to utilize for this effort.
Factor III: Management Plan: The offeror must discuss how all elements of its supply chain management plan to include purchasing, warehousing, local market ready items, and inventory management is taken into consideration to ensure a seamless implementation from the incumbent SPV operation to the proposed SPV operation.
PAST PERFORMANCE:
1. Provide a brief performance record of up to THREE (3) of your highest dollar value and most comparable contracts, whether they are commercial or Government contracts, from the 36 month (3 years) period preceding the closing date of the solicitation, original or amended, whichever is later. Provide the following information for EACH of the 3 selected contracts:
a. Contract/Account Number or Identifier.
b. Identify who issued the Contract/Account (Name, Email address, and Phone Number).
c. Identify who the Contract/Account was issued to and who is responsible for performance under the contract/account (Name, Email address, and Phone Number).
d. Time period that the account has been serviced.
e. Annual sales dollar value.
f. Number of customers that you deliver to on a routine schedule.
g. Estimated line items/SKUs in inventory.
h. Brief statement of the work performed to include a discussion of experience performing deliveries as a full line food distributor in contingency operations.
i. Narrative to explain how the contract is similar in size and/or complexity to the solicited requirements.
j. Discuss problems that you have encountered during performance and what steps were taken to resolve the problems, along with their resolutions.
For purposes of evaluating Past Performance, offerors that are proposing a joint venture, partnership or a teaming approach may provide past performance information on team members (i.e. partners, key subcontractors or other affiliates that will perform essential functions of the contract). Offerors that are relying on past performance information of their team members must clearly demonstrate that the team member will have meaningful involvement in the performance of the resultant contract for that past performance to be considered. The most relevant past performance, and that which will receive the most credit, however, is the information directly related to the offeror.
Note: No more than two (2) team member contracts may be included in the THREE (3) selected contracts.
The Request for Quote (RFQ) will be posted on the SAM.gov website, This solicitation is scheduled to be posted in October 2024.
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